Hacking and data theft are rampant today. That’s why it’s a must to protect your everyday PDF documents, whether you’re using PDFs for personal or business purposes.
Many people put restrictions on who can access, share, print, or edit the content in their PDF files. Locking your PDF files is crucial if you have important or confidential information that you don’t want to be shared or altered.
Thanks to online software and desktop tools, you can now encrypt or protect your PDFs with passwords to avoid data theft or unwanted distribution of confidential information. If you want to know why it’s necessary to protect your PDF documents, read this blog post.
1#) Put Limits on Who Can Access the File
Protecting a PDF document with a password is crucial to avoid unauthorized persons from viewing and distributing the content in it. You must keep the confidentiality of the information in your PDF documents, especially if it’s personal or business-related.
Another importance of securing a PDF file with a password is when you’re selling or making it exclusively available to subscribers. One great online software that you can use to protect pdf is pdfbear.com. You can also ue security envelopes or digital rights management tools to prevent people from sending your PDF file to unauthorized individuals.
2#) Ensure the Integrity of Your PDF Documents
Keeping the integrity of digital documents – especially PDF files – is a must. That’s why you should lock your PDF files to prevent anyone from altering or editing the important information in these electronic documents. You don’t know how easy it’s for hackers or data saboteurs to make changes to your PDFs.
If you use the PDF format for personal or business-related documents, make sure to encrypt them or protect them with passwords. This is especially true when there are embedded forms that users have to fill out. Users can edit these embedded forms – intentionally or unintentionally – if you don’t lock your PDF files.
3#) Prevent Copyright Infringement
Copyright protection is another reason to lock or use passwords on your PDF files. You should use strong passwords on your PDF documents to prevent unauthorized individuals from printing or copying the information in them.
A great number of countries penalize copyright infringement or reproduction of intellectual properties without permission. But, in some countries, copyright or intellectual property rights laws don’t extend to digital or electronic content.
So, if you’re living in a country with weak copyright laws, you better do your best to prevent your documents from copyright infringement. You also have to keep in mind that you need money to sue someone who has copied your work. So, it’s advised to lock your PDFs and other digital files all the time.
4#) Adding Digital Signatures
Digital signatures on your PDF documents represent your authorship and preempt people from altering the information therein. If you use PDFs for a contract or an ebook, you should add a digital signature because such documents are not meant to be modified or shared by unauthorized persons.
If you want to add a digital signature on your PDF files, you must first create a digital identification. Then, sign your PDFs electronically with your digital ID and encryption certificate.
5#) Compliance with Data Protection Laws
If you’re working in an industry that involves the keeping of confidential information of individuals, you have no other option but to comply with data protection laws. Such laws are established to prevent the deliberate or accidental leaks of private data of individuals.
It means that you must protect hard and digital documents, including PDFs, from hacking or data theft. If leaks happen because of your negligence, your actions can be punishable by law.
Keep in mind that digital documents like PDFs must be protected at all costs. You can use encryption or password protection to lock your PDF files and prevent unwanted individuals from accessing, altering, or distributing them.