We are all familiar with Microsoft Word, and there’s a good chance that you have already used it once in your life. It is one of the most famous word processors available on the planet. So, if that is the case, why would you want to convert your Word documents to PDF files? There are a lot of reasons why you should choose to convert your Word documents.
So, in this article, we will tell you what the numerous reasons and benefits of converting your Word documents into PDF files are. PDF files have been around for over two decades since Adobe developed it in the early 1990s, and it is still frequently used in today’s digital world.
Universal File Format
PDF files do not depend on any operating system, unlike Word documents, which are difficult to access whenever using a different operating system. Though you can easily manage and edit your Word documents with Microsoft Word. If you are operating on a Mac computer, then there is a good chance you will encounter compatibility issues and experience various troubles opening your files.
On the other hand, a Portable Document File or PDF appears the same on whichever operating system you are opening. Additionally, you can easily access PDF files with various apps on your mobile devices, making PDF files one of the most convenient file formats ever created. So, it is a wise decision for you to convert your documents to PDF files with an online Word to PDF converter.
PDf was created and designed for documents that can easily be accepted and shared through various computer platforms, making it independent of the application software, hardware, or operating system. As we have mentioned above, whether you are on a Mac or Windows PC, your PDF files will always appear the same way as you view them on other operating systems.
Since document security is important whenever you share information and a network or the internet, PDF files usually need high protection and security levels. These types of files frequently contain some important or personal information about the owner. However, there are numerous tools that you can use to add a password to your PDF files, and if you want, there are also PDF tools that can password-protect a specific part of your PDF files.
Just with these tools, you can easily prohibit anyone from accessing your files without the correct password, which makes your PDF files only exclusive to the owner’s eyes. It also ensures that the information or data stored in it is safe and secure from anyone trying to steal valuable information about the owner. Whenever your password is breached, the necessary actions are simple to do since you can see whoever has access to your document.
Another benefit of converting your Word documents to PDF is that it supports file or data encryption. It secures and protects your files from malicious entities and viruses who want to access your files’ contents as you move and transmit it along with the internet.
Can’t be Tampered
Another reason why PDFs are one of the most convenient file formats is that PDF files can’t easily be tampered with without leaving any traceable digital footprint, and this is the reason why PDF files are acceptable in court. Since PDF files are “read-only” files, they will leave an electronic trail whenever someone attempts to alter it, which meets legal admissibility requirements.
Preserved Visual Elements
Whenever you access a Word document on different computers, some of the visual elements will be reformed. Even when you print on a different printer but open it on the same computer, you are still going to have to reformat your document, which is both a tedious and time-consuming task to do.
Just by using a PDF software suite, you can interact with your files. You can place audios, texts, rich media, hyperlinks, and other optional features on your document, enabling your peers to add comments or notes.
Overall, PDF files are more convenient and easier to access compared to MS Word documents. A quick search on your search engine will yield you a ton of PDF converter tools that can quickly and easily convert your Word documents to a high-quality PDF file without encountering any problems. Also, you don’t have to worry if you have made undesirable accidental changes in your files.